Meeting of Sutton Maddock Parish Council: 09-07-2020

SUTTON MADDOCK PARISH COUNCIL

It is fully understood that this may not be a suitable or acceptable method of holding a meeting for all Councillors or members of the public but during the implementation of the COVID – 19 restrictions the Government has looked at alternative options of holding a meeting rather than face to face. We are currently not able to meet face to face.

Councillors will automatically receive details of how to join the meeting via Zoom from the Parish Clerk and members of the public are invited to e mail the Parish Clerk on annewilsontc@hotmail.co.uk.com for details of how to join the meeting.

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You are hereby summoned to attend a Meeting of Sutton Maddock Parish Council to be held on Thursday 9^th July 2020 at 7.30 pm via virtual means as outlined above.

Anne Wilson

Parish Clerk

Recording of Meetings

Under the Openness of Local Government Bodies Regulations 2014, members of the public may now film, photograph and make audio recordings of the proceedings of the formal Council meeting, though not, under current legislation, of the Public Participation session, as this is not part of the formal agenda of the meeting. Recording activity should be respectful to the conduct of the meeting and behaviour that disrupts the meeting (such as oral commentary) will not be permitted.

Agenda

1. Apologies for absence

Members are asked to receive apologies of absence for this meeting.

2. Declarations of Interest.

To receive declarations of interest under consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Members are reminded that should you declare a pecuniary interest at a meeting, it is your responsibility to inform the Monitoring Officer.

3. Public Question Time and Participation

Members of the public are advised that they are welcome to ask questions about items on the Agenda. It is not always possible to give a verbal response at the meeting and questions may receive a written reply. No resolution can be made under this item.

Questions should relate to matters of Parish Council policy or practice and not relate to the individual affairs of either the questioner or any other named person.

4. Chairman’s Announcements

The Chairman will give any announcements in relation to parish matters or the     agenda.

5. Minutes

To approve the draft minutes of the Parish Council meeting held on Thursday 12^th March 2020.

Copy attached Appendix A

6. Updates on items from the meeting on Thursday 12^th March 2020

The Clerk will report back on the following matters:

• Any updates on Renew
• Signage outside Apley Farm on the road verge and Sutton Maddock Roundabout – any update
• Glamping pods in Sutton Wood – any update
• Private Road notice – update on the removal
• Flooding along the A442 and by Sutton Maddock Village Hall
• Any update on Brockton Crossroads
• Planning at Haven Ménage
• Any other available update

7. Finance

1. Accounts for Payment

Members are asked to agree the following payments:

• Clerks salary 139.57
• HMRC 98.80
• Internal Audit – Vanessa Voysey £60

1. Bank Reconciliation Paperwork to follow

1. i) End of Year Accounts 2019/2020

Members are asked to:

• Confirm the accounting statements for the year ending 31st March 2020
• Note the Internal Auditors Report and any actions arising from it
• Agree the Annual Governance Statement – the Chairman will read it out

line by line and Members will be asked to confirm or otherwise the report

• Confirm the AGAR – the Annual Return

Copies attached Appendix B – hard copies to be posted to all Members

8. Planning

8.1 Planning Applications

There are no planning applications for consideration at the meeting as at the time of writing the agenda.

8.2 Applications considered in between meetings:

5 Sutton Maddock Shifnal 20/01852/LBC and 20/01851/FUL

RESOLVED that Sutton Maddock Parish Council supported the applications

See below under granted for details of the applications

8.3 Decisions

Members are asked to note the following:

Granted:

20/1676/P3MPA Haverhills Farm Lower Haven Hills Shifnal

Application for prior approval Under Part3, Class R of the Town and Country Planning (General Permitted Development) (England) Order 2015 for the proposed change of use of an agricultural building to storage and distribution

20/01852/LBC 5 Sutton Maddock Shifnal

Works to facilitate the installation of two replacement windows and one door to front elevation and one window to rear elevation; installation of vehicular access gates

20/01851/FUL 5 Sutton Maddock Shifnal

Formation of vehicular access to include dropped kerb and installation of access gates; installation of two replacement windows and one door to front elevation and one window to rear elevation

Refused: There were none as at the time of writing the agenda

9. Policy Documents

Members are asked to consider and agree the following documents:

• Standing Orders
• Financial Regulations

Members are asked to note that everything in bold is mandatory.

10. Shropshire Council

Members are asked to consider or note the following – as at the time of writing the agenda there are no matters.

11. Any new matters relating to the parish not included elsewhere on the

      agenda

Members are invited to raise any matter brought to their attention in the parish but are asked to note that no decisions can be made under this item.

• Speed Cameras

12. Date of next meeting

Members are asked to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 3^rd September 2020.

This will need to be via virtual means unless the COVID-19 restrictions on how Parish Councils hold meetings is lifted.