Deferred Meeting of Sutton Maddock Parish Council: 13-10-2022

SUTTON MADDOCK PARISH COUNCIL

Friday 7^th October 2022

Dear Councillors,

You are hereby summoned to attend the deterred meeting of Sutton Maddock Parish Council in Norton Village Hall to be held on Thursday 13^th October 2022.

Yours sincerely,

Anne Wilson

Parish Clerk

Recording of Meetings

Under the Openness of Local Government Bodies Regulations 2014, members of the public may now film, photograph and make audio recordings of the proceedings of the formal Council meeting, though not, under current legislation, of the Public Participation session, as this is not part of the formal agenda of the meeting. Recording activity should be respectful to the conduct of the meeting and behaviour that disrupts the meeting (such as oral commentary) will not be permitted.

Members are asked to stand for a minutes’ silence in memory of Queen Elizabeth II

It is hoped that representatives of West Mercia Police are able to join the meeting.

Agenda

1. Apologies for absence

Members are asked to receive apologies of absence for this meeting.

2. Declarations of Interest

Members are asked to receive declarations of interest under consideration on this agenda in accordance with Part III of the Local Government Act 2000 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Members are reminded that should you declare a prejudicial interest at a meeting, it is your responsibility to inform the Monitoring Officer.

3. Public Question Time and Participation

Members of the public are advised that they are welcome to ask questions about items on the agenda. It is not always possible to give a verbal response at the meeting and questions may receive a written reply. No resolution can be made under this item.

Questions should relate to matters of Parish Council policy or practice and not relate to the individual affairs of either the questioner or any other named person.

4. Chairman’s Announcements

The Chairman will give any announcements in relation to parish matters or the     agenda.

5. Co-option of a Parish Councillor

Although as at the time of writing the agenda there are no known applications to be co-opted to the Parish Council Members are asked to consider the opportunity to co-opt and consider anyone who they feel may be interested. If there are candidates on the evening of the meeting the formal process can be instigated.

Each applicant will be asked to speak about themselves, why they would like to become a Parish Councillor, what they feel they could bring to the Parish Council and what they would like to do while on the Parish Council. The voting then takes place. Should there be more than one applicant then the proportional voting method will be used.

6. Minutes

Members are asked to confirm the minutes of the Annual Meeting of Sutton Maddock Parish Council held on Thursday 14^th July 2022.

Copy attached Appendix A

7. Report from Shropshire Councillor

Councillor Richard Marshall will update the Council on matters pertaining to Shropshire Council and those relevant to Sutton Maddock Parish Council.

Cllr. Marshall will be speaking about the delay in the repairs to the A442.

8. Policy Documents

1. Members are asked to agree dates for training, via Zoom, on the following documents.

• Standing Orders
• Financial Regulations

1. GDPR Policy Documents

Members are asked to consider the opportunity for training in GDPR and the treatment of documents as each Councillor uses their own IT equipment to carry out the work for the Parish Council.

• GDPR Policy Documents – the Parish Clerk will update Members.

9. Parish Council Matters

1. Website

The Parish Clerk will give an update on the website. More information will be given to Members about the need for photographs.

1. Council specific e mails for Members.

• Any other matter to be raised by Councillors with regard to the Parish Council for consideration.

10. Finance

1. Accounts for Payment

Members are asked to agree to the following payments:

• Wilson – May – July £160.18
• HMRC – May – July salary ­£106.80

1. Accounts

The Parish Clerk will circulate the accounts information before the meeting.

• Sage

The Parish Clerk will update the Members on the Sage payment situation.

1. SAAA 2022 Opt-out Communication

Members are asked to consider opting out of the SAAA central external auditor appointment arrangements.

Information circulated by e mail to Members before the meeting.

11. Planning

1. Planning Applications

Members are asked to consider the following planning application:

1. Planning Applications discussed in between meetings:

• 22/03564/FUL Sutton Wharf Caravan Site

Change of use of land for the siting of 13 static caravans to form an extension to existing static caravan site with the retrospective regrading of the site of an access track (resubmission)

• 22/03448/AGR Land Rear of Windmill Cottage Sutton Common

Erection of a steel portal framed agricultural building

• Planning Applications Agreed

• 22/01671/ADV Roundabout Junction A442 Bridgnorth Road, B4176 and B4379 Sutton Maddock, Shifnal, Shropshire

Erect and display four sponsorship signs placed on the roundabout

1. Planning Applications Refused

1. Any other Planning Matter

• Signs on Sutton Maddock Island – outcome of Council meeting
• Other temporary advertising

12. Sutton Maddock Village Hall

Any update on matters relating to Sutton Maddock Village Hall will be given at the meeting

13. Shropshire Council

Members are asked to consider or note the following:

• Envirogrant – £15,000 of funding now available to community groups across the county.

14. NALC Civility and Respect Project

Members are asked to consider the information circulated about the NALC Civility and Respect project and agree to sign up to the Pledge.

Members are asked to note that the Parish Clerk has been part of the working group.

15. Any new matters relating to the parish not included elsewhere on the

      agenda

Members are invited to raise any matter under this item but noting that no decisions can be made although instructions can be given to the Clerk.

It is also the opportunity to ask for items for a future agenda but noting that if the items require research, then unless a simple answer can be obtained by the Parish Clerk by an e mail or telephone call then the Councillor will be asked to do the research and report it to the Parish Clerk for the future agenda item.

1. Shropshire Council Tree Scheme Notification – Town and Parish Councils

Members are asked to consider whether they wish to be part of this scheme. Details can be found at https://shropshire.gov.uk/environment/trees-woodlands-and-hedges/shropshire-council-community-tree-scheme-202223/

1. Solar Farms Forum

The Chairman is going to become part of this forum.

16. Date of next meeting

Members are asked to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 10^th November 2022.

Members are asked to note the dates of future meetings of Sutton Maddock Parish Council are as follows:

• Thursday 8^th December 2022
• Thursday 12^th January 2023
• Thursday 9^th March 2023
• Thursday 11^th May 2023