January 2022

SUTTON MADDOCK PARISH COUNCIL

Minutes of a Meeting of Sutton Maddock Parish Council in Norton Village Hall held on Thursday 13^th January 2022 at 7.30 pm

Present: Cllr. A. Evason – Chairman

Cllr. E. Attwood

Cllr. A. Capewell

Cllr. M. Humphries

Cllr. L. Moloney

Cllr. Max Speke

Cllr. S. Williams

Also present: Anne Wilson Parish Clerk

Cllr. R. Marshall – Shropshire Councillor

43/2021 Apologies for absence

RESOLVED to note that there were no apologies of absence for this meeting.

44/2021 Declarations of Interest.

RESOLVED to note that there were no declarations of interest under consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

44/2021 Public Question Time and Participation

There were no members of the public present.

45/2021 Chairman’s Announcements

The Chairman had no announcements to make in relation to parish matters or the     agenda.

46/2021 Minutes

• Bullet point 4 should read:

The 50mph goes out from Brockton to Kemberton Quarters junction where there are no dwellings fronting the B4379 and just 2 dwellings accessed of a cul de sac, and a large grass verge.

1

Coming into Brockton from Kemberton Quarters where there are several bends, a narrower bridge, numerous dwellings fronting onto the B4379 and two large farms,  where there is no footway or meaningful verge there is a new National Speed Limit sign (60mph).

There is no signage coming into Brockton from Sutton Maddock.

• 29 iii) should read GDPR not DDA

The Parish Clerk reminded Members to inform the Clerk before the meeting of any amendments. required to the minutes.

RESOLVED, with the amendments above, to confirm the minutes of the Sutton Maddock Parish Council meeting held on Thursday 111^th November 2021.

47/2021 Report from Shropshire Councillor

Councillor Richard Marshall, Shropshire Councillor gave a report and update on the work of Shropshire Council and his role as a Councillor.

• There are emergency repairs to be carried out on the A442 from the Bandon Arms to the S bend on the hills to start the last week of January/early February.
• The pothole by the Sutton Maddock roundabout is finally going to be properly repaired
• Shropshire Council Highways have now repaired more than 20K potholes since May but acknowledge that there is still a lot more to do – the extra funding paying dividends
• Marshall will always be honest with his parishioners even if it is not want they want to hear
• Council Tax will see a significant rise for 2022/2023 – 2.99% increase for elements and 1% for social care = 3.99%
• The reality is a 3-year package settlement, but the government are only giving one year settlement. Shropshire Council and MPs are lobbying government.
• Social Care makes up 85% of the budget and it is difficult to provide the remainder of the council services within the remaining 15% meaning that there are going to obvious cuts
• Marshall was aware of a letter being circulated by Kemberton Parish Council about their concerns about the services and lack of response by Shropshire Council to their e mails etc. Many of the matters they raise is before this current administration came into post
• The day of the meeting saw Shropshire Council agree new recycling dustbins across the county replacing the recycling boxes
• Members asked if you still recycle cardboard in the bags and noted that replacement ones are available

2

• Members expressed concern about how long the streetlights from the roundabout coming into Sutton Maddock had been out of use for. It was known that there was an underground fault and Members were made aware that the repair was cost prohibitive

48/2021 Parish Council Matters

1. Training

The Parish Clerk will be conducting several short training sessions for Members via Zoom on mutually convenient dates on the following matters now that the Parish Council has a full membership.

The Parish Clerk offered dates in January 2022 but not all Councillors replied and therefore Members are asked to confirm which of the following dates they would be able to attend training. It would be better if two dates were picked when all Councillors are available.

RESOLVED that training would take place by Zoom on the following dates:

• Monday 31^st January 2022 at 7.30 p.m.
• Tuesday 8th February 2022 at 7.30 p.m.

1. GDPR

The Clerk informed Members that she would be sending the current GDPR policies of the Parish Council to a colleague to update.

The Clerk was looking into obtaining.gov.uk e mail addresses for all Members.

1. Reports from Representatives of Outside Bodies

Members of outside bodies who had attended meetings representing those bodies in in between meetings gave a short report on the meeting they have attended.

• SALC AGM
• Bridgnorth and Shifnal Area Committee
• Citizens Advice Bureau AGM

49/2021 Finance

1. Accounts for Payment

Members noted that no payments can be made as there are not the relevant signatures on the accounts. It is hoped that now the Clerk has internet access to the bank accounts that this may help add more signatures.

3

1. Bank Account

RESOLVED that Members noted that as of 16^th November 2021 the Parish Council bank account had £8056.42 in it.

• Update on Sage Refund

The Parish Clerk updated Members on the issues surrounding Sage and stated upon filling in the satisfaction survey stating that the Parish Council were very dissatisfied with them and now had a phone number to call them on to discuss us leaving.

1. Budget 2022/2023

Members were asked to consider the budget for the Parish Council for the financial year 2022/2023.

RESOLVED that the budget will be 2811.

RESOLVED that the precept will be 2762

Further RESOLVED that this will be made up of 2672 precept and 139 from General Reserves. This will represent a 0% increase.

50/2021 Matters for information and consideration

1. Kemberton Parish Council

Members noted the letter from Kemberton Parish Council with regard to issues of concern about the dissatisfaction with the service and support offered by Shropshire Council.

1. Jubilee Events

Following discussion, it was agreed that:

• The Parish Council would like to give a Jubilee memento to each house in the parish, noting that a decision may need to be made before the next meeting
• Tony and Martin to liaise with Norton PC to be part of the Jubilee event in the parish on 5^th June
• The option of lighting a beacon on the 2^nd June with the remainder of the UK be explored

• Ryton and Grindle Parish Council

Ryton and Grindle Parish Council were seeking the views of its neighbours in the 6 Parishes regarding undertaking a Neighbourhood Plan. The thinking of the Parish Councillors is that a Neighbourhood Plan carries more weight than a Parish Plan and might allow for more shaping of development that may be mooted in the area. Would there be any interest in doing a joint Neighbourhood Plan from your Council?           4

RESOLVED that Members felt that a Neighbourhood Plan in reality does not carry much weight when planning applications are considered by Shropshire Council and the Local development Framework carries more weight and therefore did want to undertake a Neighbourhood Plan.

51/2021 Planning

1. Planning Applications

21/06006/FUL Brockton Hill Farm

Erection of a single storey extension and remodelling of existing dwelling and associated landscaping

RESOLVED that Members had no objections to this application.

1. Planning Applications Approved

RESOLVED that Members noted that the following application had been approved:

• 21/05345/FUL Havenhills Farm Lower Haven Hills

Erection of 2no Polytunnels

• Planning Applications Refused

There were no applications refused

1. Any other Planning Matter

There were no other planning matters as at the time of writing the agenda but planning matters may be bought up for consideration by Members.

52/2021 Sutton Maddock Village Hall

Following discussion, it was agreed that the Clerk would contact the Chair of the Committee to find out where the funds are, what funds were still available, how it could be spent and when a meeting was to eb called. There was concern expressed that the funds were not being used for what they were intended for and this needs to be explored. Perhaps the funds should be managed by the Parish Council.

Initially the Sutton Maddock Village Hall Committee was made up of representatives of local groups but now it is expected that many of those group representatives no longer have representation on the committee. The Parish Council representatives are Cllr. Evason and Cllr. Attwood.

5

53/2021 Parish Council Website

The Clerk had the details of a possible new website provider.

Concern was expressed about the current website and the information on it which the Clerk would investigate further. There were also a few other sites purporting to be the Parish Council too which the Clerk would explore.

54/2021 Shropshire Council

• Local Cycling and Walking Infrastructure Plan – Shropshire

This was relevant to towns and Members were disappointed to see that there was no mention of any paths in Sutton  Maddock and Norton.

55/2021 Any new matters relating to the parish not included elsewhere on the

      agenda

Members noted that the Chairman, Cllr. Evason was resigning as Chairman for personal reasons but would consider remaining on the Parish Council. A new Chairman would be elected at the next meeting.

A conversation about a definitive Parish Council map was had.

56/2021 Date of next meeting

RESOLVED to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 10^th March 2022 at 7.30 p.m. in Norton Village Hall.

Members noted that the dates of Parish Council meetings for the remainder of 2022 were as follows:

• Thursday 12th May – Annual Parish Meeting and Annual Meeting
• Thursday 14th July
• Thursday 8th September
• Thursday 10th November

Signed ………………………………………………..  Date …………………………….

                     Chairman