March 2022 – meeting postponed

SUTTON MADDOCK PARISH COUNCIL

Thursday 17th March 2022

Dear Councillors,

You are hereby summoned to attend the postponed Meeting of Sutton Maddock Parish Council in Norton Village Hall to be held on Thursday 24th March 2022 at 7.30 pm

Yours sincerely,

Anne Wilson

Parish Clerk

Recording of Meetings

Under the Openness of Local Government Bodies Regulations 2014, members of the public may now film, photograph and make audio recordings of the proceedings of the formal Council meeting, though not, under current legislation, of the Public Participation session, as this is not part of the formal agenda of the meeting. Recording activity should be respectful to the conduct of the meeting and behaviour that disrupts the meeting (such as oral commentary) will not be permitted.

Agenda

1. Apologies for absence

Members are asked to receive apologies of absence for this meeting.

2. Declarations of Interest.

To receive declarations of interest under consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Members are reminded that should you declare a pecuniary interest at a meeting, it is your responsibility to inform the Monitoring Officer.

3. Public Question Time and Participation

Members of the public are advised that they are welcome to ask questions about items on the agenda. It is not always possible to give a verbal response at the meeting and questions may receive a written reply. No resolution can be made under this item.

Questions should relate to matters of Parish Council policy or practice and not relate to the individual affairs of either the questioner or any other named person.

4. Chairman’s Announcements

The Chairman will give any announcements in relation to parish matters or the     agenda.

Under this item Councillors and the Parish Clerk will introduce themselves to each other.

5. Resignation of a Parish Councillor

Adelle Evason has resigned as a Councillor from the Parish Council and therefore there is now a vacancy on the Parish Council. The Parish Clerk will, following the meeting, report the vacancy to the Elections Department of Shropshire Council in the normal manner.

The Clerk will explain the process to be followed to fill the vacancy at the meeting.

6. Minutes

Members are asked to confirm the minutes of the Sutton Maddock Parish Council meeting held on:

• Thursday 13^th January 2022.

Copy attached Appendix A (previously circulated)

• Thursday 27^th January 2022

Copy attached Appendix A1 (previously circulated)

7. Report from Shropshire Councillor

Councillor Richard Marshall, Shropshire Councillor will give a short report and update on the work of Shropshire Council and his role as a Councillor.

8. Parish Council Matters

1. Reflection on the Training

Members are asked to reflect on the Training which has taken place by the Parish Clerk and whether they wish to have any other training.

Parish Councillors will need to agree a further event, via Zoom, to go through the Standing Orders and Financial Regulations to enable a review to take place at the Annual Meeting in May as is required of Councils

1. GDPR

The Clerk will give an update at the meeting.

• Reports from Representatives of Outside Bodies

Members of outside bodies who have attended meetings representing those bodies in in between meetings will give a short report on the meeting they have attended.

• South Shropshire Area Committee
• Any other meeting

8. Finance

1. Accounts for Payment

Clerk Salary from March 2021 – March 2022 £961.48

HMRC £640.40

Reimbursement to the Clerk for the Parish Council Insurance Came and Company

£218.00

Reimbursement to the Clerk for Internal Audit Vanessa Voysey £60.00

Affiliation Fees for SALC for 2021 – 2022 £149.45

Cost of Jubilee Gifts tbc

1. Bank Account

Members are asked to note that as of 18ht January 2022 our bank account had £8039.62 in it.

• Update on Sage Refund

The Parish Clerk will update Members on the issues surrounding Sage.

9. Matters for information and consideration

1. Jubilee Events

The Chairman will update members on thoughts locally about celebrating the Jubilee and if any donation could be made towards the events in the local area in   which we are involved.

10. Planning

1. Planning Applications

There are no planning applications to consider at the meeting.

1. Planning Applications Approved

There are no planning applications approved to note.

• Planning Applications Refused

There were no applications refused

1. Any other Planning Matter

There were no other planning matters as at the time of writing the agenda but planning matters may be bought up for consideration by Members.

11. Sutton Maddock Village Hall

Any update on Sutton Maddock Village Hall will be given at the meeting.

12. Parish Council Website

Members will be updated on matters related to the Parish Council website.

A quote from Gwe Cambrian Web for £695.00 + VAT has been received.

13. Shropshire Council

Members are asked to consider or note the following – as at the time of writing the agenda there are no matters.

14. Any new matters relating to the parish not included elsewhere on the

      agenda

Members are invited to raise any matter under this item but noting that no decisions can be made although instructions can be given to the Clerk.

It is also the opportunity to ask for items for a future agenda but noting that if the items require research, then unless a simple answer can be obtained by the Parish Clerk by an e mail or telephone call then the Councillor will be asked to do the research and report it to the Parish Clerk for the future agenda item.

15. Date of next meeting

Members are asked to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 12^th May 2022 – Annual Parish Meeting and Annual Meeting of the Parish Council.

The dates of Parish Council meetings for the remainder of 2022 are as follows:

• Thursday 14th July
• Thursday 8th September
• Thursday 10th November