Meeting of Sutton Maddock Parish Council: 08-12-2022

SUTTON MADDOCK PARISH COUNCIL

Wednesday 30^th November 2022

Dear Councillors,

You are hereby summoned to attend a meeting of Sutton Maddock Parish Council in Norton Village Hall to be held on Thursday 8^th December 2022.

Yours sincerely,

Anne Wilson

Parish Clerk

Recording of Meetings

Under the Openness of Local Government Bodies Regulations 2014, members of the public may now film, photograph and make audio recordings of the proceedings of the formal Council meeting, though not, under current legislation, of the Public Participation session, as this is not part of the formal agenda of the meeting. Recording activity should be respectful to the conduct of the meeting and behaviour that disrupts the meeting (such as oral commentary) will not be permitted.

Agenda

1. Apologies for absence

Members are asked to receive apologies of absence for this meeting.

2. Declarations of Interest

Members are asked to receive declarations of interest under consideration on this agenda in accordance with Part III of the Local Government Act 2000 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Members are reminded that should you declare a prejudicial interest at a meeting, it is your responsibility to inform the Monitoring Officer.

3. Public Question Time and Participation

Members of the public are advised that they are welcome to ask questions about items on the agenda. It is not always possible to give a verbal response at the meeting and questions may receive a written reply. No resolution can be made under this item.

Questions should relate to matters of Parish Council policy or practice and not relate to the individual affairs of either the questioner or any other named person.

4. Chairman’s Announcements

The Chairman will give any announcements in relation to parish matters or the     agenda.

5. Co-option of a Parish Councillor

Members are asked to give any update on the co-option of a Parish Councillor and whether they have approached anyone. There will be the opportunity to co-opt at the meeting if a new Member has been found.

6. Minutes

Members are asked to confirm the minutes of the:

• Deferred Meeting of Sutton Maddock Parish Council held on Thursday 13th October 2022.

• Meeting of Sutton Maddock Parish Council held on Thursday 13^th October 2022

7. Report from Shropshire Councillor

Councillor Richard Marshall will provide a written report to the Council on matters pertaining to Shropshire Council and those relevant to Sutton Maddock Parish Council.

8. Policy Documents

• Members are asked to note that training, via Zoom, on Standing Orders and Financial Regulations will be held in January 2023.

Possible dates:  Tuesday 3^rd January @7.30 p.m.

Thursday 5^th January @7.30 p.m.

Friday 27^th January @ 7.30 p.m.

9. Parish Council Matters

1. Website

The Chairman and Cllr. S. Williams will give an update on the website.

Members will be asked to:

• Consider the proposed content of the website and comment
• View and select the photos/images provided by the residents for inclusion on the website
• Provide a short-written profile and profile picture to Cllr. S. Williams by the end of 11^th December 2022

1. Council specific e mails for Members

The Parish Clerk will give an update at the meeting.

• National Award for the Parish Clerk

Members will be advised of the national award recently been given to the Parish Clerk.

1. Any other matter to be raised by Councillors with regard to the Parish Council for consideration.

10. Finance

1. Accounts for Payment

Members are asked to agree to the following payments:

• Wilson – September – December £160.18
• HMRC – September – December ­£106.80

Members are asked to note that a national pay rise back dated to 1^st April 2022 has been awarded to Clerks and Members will be advised at the meeting

1. Sage

The Parish Clerk will update the Members on the Sage payment situation.

• 2023/2024 Budget

At the January meeting of the Parish Council Members will be asked to consider the budget and in turn the precept for 2023/2024. This is the opportunity for pre-budget discussions.

1. Update on Bank Statements

11. Planning

1. Planning Applications

Members are asked to consider the following planning application:

• 22/04984/FUL Standeford House Norton

Erection of detached annex ancillary to main dwelling

1. Planning Applications Discussed in between meetings

There were none.

• Planning Applications Agreed

1. Planning Applications Refused

• 22/0935/LBC Brockton Hall Farm, Shifnal

Alternations in association with proposed extension and internal remodel affected a Grade II Listed Building

• 21/06006/FUL Brockton Hall Farm, Shifnal

Erection of single storey extension and remodelling of existing dwelling, associated landscaping

• 22/03564 Sutton Wharf Caravan Park, Coalport

Change of use of land for the siting of 13 static caravans to form an extension to an existing static caravan site with the retrospective regrading of the site and formation of an access track (re-submission)

1. Any other Planning Matter

• Update on reply from Smith Storage on e mail sent re temporary signage

12. Sutton Maddock Village Hall

Any update on matters relating to Sutton Maddock Village Hall will be given at the meeting

13. Shropshire Council

Members are asked to consider or note the following:

• Tenancy Policy

14. Any new matters relating to the parish not included elsewhere on the

      agenda

Members are invited to raise any matter under this item but noting that no decisions can be made although instructions can be given to the Clerk.

It is also the opportunity to ask for items for a future agenda but noting that if the items require research, then unless a simple answer can be obtained by the Parish Clerk by an e mail or telephone call then the Councillor will be asked to do the research and report it to the Parish Clerk for the future agenda item.

• SALC AGM – the Parish Clerk attended and will give a short verbal report at the meeting

• Local Government Boundaries Commission – The closing date for comments is 30 January.

https://newsroom.shropshire.gov.uk/2022/11/have-your-say-on-a-new-political-map-for-shropshire-council/

• Per 38/2022 Defibrillator and Blood Control Kits

• 42/2022 Update from the Clerk on the Bus Stop Bin

• Speeding Heavy Vehicles on Church Lane – update from the Clerk on response from Business Manager at Sutton Hall Industrial Estate

• Brick Kiln Lane – residents concern

• Severn Gorge Countryside Memorial Trust AGM – anything to report from Cllr. M. Speke

• Queen Elizabeth II Memorial – verbal update from Cllr. L. Moloney

• Coronation party – verbal update from the Chairman

15. Date of next meeting

Members are asked to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 12^th January 2023.

Members are asked to note the dates of future meetings of Sutton Maddock Parish Council are as follows:

• Thursday 9^th March 2023
• Thursday 11^th May 2023