Meeting of Sutton Maddock Parish Council: 11-03-2021

SUTTON MADDOCK PARISH COUNCIL

It is fully understood that this may not be a suitable or acceptable method of holding a meeting for all Councillors or members of the public but during the implementation of the COVID – 19 restrictions the Government has looked at alternative options of holding a meeting rather than face to face. We are currently not able to meet face to face.

Councillors will automatically receive details of how to join the meeting via Zoom from the Parish Clerk and members of the public are invited to e mail the Parish Clerk on annewilsontc@hotmail.co.uk.com for details of how to join the meeting.

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Thursday 4^th March 2021

You are hereby summoned to attend a Meeting of Sutton Maddock Parish Council to be held on Thursday 11^th March 2021 at 7.30 pm via virtual means as outlined above.

Anne Wilson

Parish Clerk

Recording of Meetings

Under the Openness of Local Government Bodies Regulations 2014, members of the public may now film, photograph and make audio recordings of the proceedings of the formal Council meeting, though not, under current legislation, of the Public Participation session, as this is not part of the formal agenda of the meeting. Recording activity should be respectful to the conduct of the meeting and behaviour that disrupts the meeting (such as oral commentary) will not be permitted.

PCSO Jacqueline Fletcher of West Mercia Police will address the meeting and answer questions on matters of concern.

Agenda

1. Apologies for absence

Members are asked to receive apologies of absence for this meeting.

2. Declarations of Interest.

To receive declarations of interest under consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Members are reminded that should you declare a pecuniary interest at a meeting, it is your responsibility to inform the Monitoring Officer.

3. Public Question Time and Participation

Members of the public are advised that they are welcome to ask questions about items on the Agenda. It is not always possible to give a verbal response at the meeting and questions may receive a written reply. No resolution can be made under this item.

Questions should relate to matters of Parish Council policy or practice and not relate to the individual affairs of either the questioner or any other named person.

4. Chairman’s Announcements

The Chairman will give any announcements in relation to parish matters or the     agenda.

5. Minutes

To approve the draft minutes of the Parish Council meeting held on Thursday 14^th January 2021.

Copy attached Appendix A

6. Elections

Members are reminded that this is the last Parish Council meeting before the elections on Thursday 6^th May 2021. All Councillors are up for election and will be required to re-apply to be a Member of Council though the election process.

Members will be able to access application forms for the post of Councillor from Shropshire Council.

7. Future Meeting

Members are asked to note that currently that the Parish Councils in England can be held by virtual means until 7^th May 2021. Although there is some movement to attempt to get this date extended Members are asked to note that as it stands the Annual Meeting and the Annual Parish Meeting due to be held in May 2021 may be held face to face. The Clerk will keep Members updated as information is received.

8. Renew

Members will receive any update on Renew.

9. Sutton Wharf Caravan Park

Members will receive an update on the reporting on the removal of trees at Sutton Wharf to both the Environment Agency and Shropshire Council Planning Enforcement team.

10. Updates on items from the meeting on Thursday 14^th January 2021

The Clerk will report back on the following matters:

• Signage outside Apley Farm on the road verge
• Signage at Sutton Maddock Roundabout
• Emptying bin in the bus shelter – details and cost
• Private Road Notice
• Cutting of grass verges
• Any other available update

11. Finance

1. Accounts for Payment

Members are asked to agree to the following payments:

297. Wilson Salary £297.92 (noting that the Clerk has been underpaid this

financial year to date)

HMRC £198.00

274. Wilson expenses £274.35

1. Accounts

• Members are asked to consider and note the attached schedule of accounts to date.

As of 16th December 2020, our bank account had £6473.86 in it.

Copy attached Appendix B – to follow

• Update on Sage Refund

12. Planning

12.1 Planning Applications

There are no planning applications for consideration at the meeting as at the time of writing the agenda.

12.2 Applications considered in between meetings:

There were no applications decided in between meetings.

12.3 Decisions

Members are asked to note the following:

1. Granted:

20/04973/DIS Brockton Farm Bungalow B4379 from Sutton Maddock Island to

junction A4169 Brockton

Discharge of condition 4 (lighting) on planning permission 17/02823/FUL

1. Refused:

There were no applications refused as at the time of writing the agenda.

12.4 Any other Planning Matter

There were no other planning matters.

13. Sutton Maddock Village Hall

Any update on Sutton Maddock Village Hall will be given at the meeting

1. Cost of a Defibrillator

14. Road Safety

15. Parish Website

16. Shropshire Council

Members are asked to consider or note the following – as at the time of writing the agenda there are no matters.

17. Any new matters relating to the parish not included elsewhere on the

      agenda

Members are invited to raise any matter brought to their attention in the parish but are asked to note that no decisions can be made under this item.

• A422

18. Date of next meeting

Members are asked to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 13^th May 2021.