Meeting of Sutton Maddock Parish Council: 13-01-2022

SUTTON MADDOCK PARISH COUNCIL

Thursday 6^th January 2022

Dear Councillors,

You are hereby summoned to attend the Meeting of Sutton Maddock Parish Council in Norton Village Hall to be held on Thursday 13^th January 2022 at 7.30 pm

Yours sincerely,

Anne Wilson

Parish Clerk

Recording of Meetings

Under the Openness of Local Government Bodies Regulations 2014, members of the public may now film, photograph and make audio recordings of the proceedings of the formal Council meeting, though not, under current legislation, of the Public Participation session, as this is not part of the formal agenda of the meeting. Recording activity should be respectful to the conduct of the meeting and behaviour that disrupts the meeting (such as oral commentary) will not be permitted.

Agenda

1. Apologies for absence

Members are asked to receive apologies of absence for this meeting.

2. Declarations of Interest.

To receive declarations of interest under consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Members are reminded that should you declare a pecuniary interest at a meeting, it is your responsibility to inform the Monitoring Officer.

3. Public Question Time and Participation

Members of the public are advised that they are welcome to ask questions about items on the agenda. It is not always possible to give a verbal response at the meeting and questions may receive a written reply. No resolution can be made under this item.

Questions should relate to matters of Parish Council policy or practice and not relate to the individual affairs of either the questioner or any other named person.

4. Chairman’s Announcements

The Chairman will give any announcements in relation to parish matters or the     agenda.

Under this item Councillors and the Parish Clerk will introduce themselves to each other.

5. Minutes

Members are asked to confirm the minutes of the Sutton Maddock Parish Council meeting held on Thursday 111^th November 2021.

Copy attached Appendix A

6. Report from Shropshire Councillor

Councillor Richard Marshall, Shropshire Councillor will give a short report and update on the work of Shropshire Council and his role as a Councillor.

This report will include an update about the proposed works to the A442.

7. Parish Council Matters

1. The Parish Clerk will be conducting several short training sessions for Members via Zoom on mutually convenient dates on the following matters now that the Parish Council has a full membership.

The Parish Clerk offered dates in January 2022 but not all Councillors replied and therefore Members are asked to confirm which of the following dates they would be able to attend training. It would be better if two dates were picked when all Councillors are available.

• Thursday 20^th January 8 p.m. (via Zoom only)
• Monday 31^st January 7.30 p.m.
• Tuesday 8th February 7.30 p.m.
• Thursday 10^th February 7.30 p.m.

1. GDPR

The Clerk will give an update at the meeting.

• Reports from Representatives of Outside Bodies

Members of outside bodies who have attended meetings representing those bodies in in between meetings will give a short report on the meeting they have attended.

• SALC AGM – 19^th November 2021
• Bridgnorth and Shifnal Area Committee – 13^th December 2021

8. Finance

1. Accounts for Payment

Members are asked to note that no payments can be made as there are not the relevant signatures on the accounts. The Clerk will update Members at the meeting.

1. Bank Account

Members are asked to note that as of 16^th September 2021 our bank account had £8073.21 in it.

• Update on Sage Refund

The Parish Clerk will update Members on the issues surrounding Sage.

1. Budget 2022/2023

Members are asked to consider the budget for the Parish Council for the financial year 2022/2023. The precept figures will set the Council Tax

Draft Budget Information attached Appendix B

Accounts at Year End for 2021/2022 (to assist) Copy attached Appendix C

Other relevant information to assist with the setting of the precept Appendix D

– to follow

9. Matters for information and consideration

1. Kemberton Parish Council

Members will be circulated before the meeting with a letter from Kemberton Parish Council with regard to issues of concern about the dissatisfaction with the service and support offered by Shropshire Council.

1. Jubilee Events

The Chairman will update members on thoughts locally about celebrating the Jubilee.

• Ryton and Grindle Parish Council

The following e mail has been received which Members are asked to consider:

Ryton and Grindle Parish Council are seeking the views of its neighbours in the 6 Parishes regarding undertaking a Neighbourhood Plan. The thinking of the Parish Councillors is that a Neighbourhood Plan carries more weight than a Parish Plan and might allow for more shaping of development that may be mooted in the area. Would there be any interest in doing a joint Neighbourhood Plan from your Council?

10. Planning

1. Planning Applications

There are no planning applications to consider at the meeting.

1. Planning Applications Approved

• 21/05345/FUL Havenhills Farm Lower Haven Hills

Erection of 2no Polytunnels

• Planning Applications Refused

There were no applications refused

1. Any other Planning Matter

There were no other planning matters as at the time of writing the agenda but planning matters may be bought up for consideration by Members.

11. Sutton Maddock Village Hall

Any update on Sutton Maddock Village Hall will be given at the meeting.

12. Parish Council Website

Members will be updated on matters related to the Parish Council website.

13. Shropshire Council

Members are asked to consider or note the following – as at the time of writing the agenda there are no matters.

14. Any new matters relating to the parish not included elsewhere on the

      agenda

Members are invited to raise any matter under this item but noting that no decisions can be made although instructions can be given to the Clerk.

It is also the opportunity to ask for items for a future agenda but noting that if the items require research, then unless a simple answer can be obtained by the Parish Clerk by an e mail or telephone call then the Councillor will be asked to do the research and report it to the Parish Clerk for the future agenda item.

15. Date of next meeting

Members are asked to note that the next meeting of Sutton Maddock Parish Council is scheduled to be held on Thursday 10^th March 2022.

The dates of Parish Council meetings for the remainder of 2022 are as follows:

• Thursday 12th May – Annual Parish Meeting and Annual Meeting
• Thursday 14th July
• Thursday 8th September
• Thursday 10th November